A great email signature is an essential part of your professional image. It’s the first thing people see when they receive an email from you, which can leave a positive or negative impression. In this article, we shall look at the anatomy of a great email signature and how you can create one for yourself.

What to include in your email signature

When creating your email signature, there are a few key elements to include:

Your name – This seems like a no-brainer, but use your full name so recipients can easily find you online.

Your title or position – If you’re sending business emails, include your job title or company name. This helps recipients know who they’re dealing with and what they do.

Your contact information – Email signatures usually include your email address and phone number. You can also include links to your website or social media profiles.

Your Company Logo or Your Photograph – A logo or photo helps your email signature stand out and makes it more memorable.

Links to your Social Media Accounts – Including links to your social media profiles (LinkedIn, Twitter, Facebook) allows recipients to connect with you on those platforms.

A call to action (CTA) – A CTA is an invitation for recipients to take a specific action, such as visiting your website or scheduling a meeting with you.

How to format your email signature

Once you’ve decided what to include in your email signature, it’s time to format it. Here are a few tips:

Keep it short and sweet – No one wants to scroll through a novel to find your contact information. Keep your signature short and to the point.

Use simple, easy-to-read fonts – Stick with basic fonts like Arial, Times New Roman, or Calibri. Avoid using fancy or decorative fonts that might be difficult to read.

Use proper grammar and punctuation – This reflects your professionalism, so take the time to proofread your signature before hitting “send.”

How to add graphics and images to your email signature

Adding a graphic or image to your email signature is a great way to make it more eye-catching and memorable. Here are a few things to keep in mind:

Size matters – Make sure your graphic is the right size. It will take up too much space in the email if it’s too large. If it’s too small, it might be not easy to see.

Use a high-quality image – A low-quality image will look pixelated and unprofessional. Use a high-resolution image that looks sharp and clear.

Choose the correct file format – The most common file formats for images are JPG and PNG. GIFs are also popular, but they tend to be larger files that can slow down loading time.

What are the benefits of using an email signature?

There are several benefits of using an email signature, including:

It’s a quick and easy way to promote your brand – Every time you send an email, you’re promoting your brand. An email signature is a great way to ensure your branding is consistent and professional.

It helps build relationships – When you include social media links in your signature, recipients can connect with you on those platforms. This allows you build relationships and expand your network.

It’s a marketing tool – Your signature is a valuable piece of real estate that you can use to promote your business. Include a CTA or link to your website to drive traffic and generate leads.

Best Free Email Signature Generator Tools

I have looked at many email signature generators out there, and most of them are either not good, expensive, or both. After a lot of digging and testing, I came across EasySignature.Email. Easy Signature is one of the best ones because it is easy to use and has many features that can help you create a great signature. Best of all, it is FREE for as many signatures as you wish to create!

With this free email signature generator, you have a graphical interface where you can easily:

Add your personal information – This includes your name, title, company name, contact information, and social media links.

Choose from various email signature templates – There are a few email signature templates to choose from, and they are adding more, so you’re sure to find one that fits your brand.

Add images and logos – You can upload your images or logo or choose from a library of stock photos. EasySignature.Email compresses and stores all your images, so they load quickly in emails. This means there is no bandwidth overhead for you!

Preview your signature before you save it – With this email signature generator, you edit and preview your email signature in real-time. You can view the changes to your email signature as you make them.


While there are many benefits to using an email signature, the best reason to add one is that it’s a quick and easy way to promote your brand. An email signature can help build relationships with recipients and expand your network. It’s also a valuable marketing tool that you can use to promote your business. With EasySignature.Email, you have a free email signature generator that makes it easy to create professional signatures for all your emails.